Microsoft Access 2016 Tutorial: A Comprehensive Guide to Access – Part 1 of 2

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This is part 1 of 2 of the Microsoft Access 2016 tutorial. The tutorial starts with the very basics and continues to the more advanced features on properly understanding how design and use an Access database. For more info. visit

THE DATA FILES FOR THE TUTORIAL ARE HERE: You will need to download and unzip them.

The following are covered in this tutorial along with the timeline:
00:00 Getting Started with Access Concepts
00:50 General Concepts Related to Databases
02:55 Components of a Database: Tables, Queries, Forms and Reports
04:13 Database components in an actual database: A brief overview
09:08 Opening and working with an existing Access database template and identifying components
11:22 Entering data in a database from a template
13:47 Creating a new database and saving a database
14:00 The Access user interface components
15:35 The Tell me feature in Access 2016
16:19 Creating your first table in Microsoft Access and table components
17:59 Understanding data types in an Access Database and tables
18:19 Defining the table fields and data types
20:22 Entering data directly into a table
22:35 Primary Key concepts
23:57 Using the Design View to design a Table
28:51 Modifying the Design of an existing table using Design View and adding a new field
29:41 Yes/No fields in a table and assigning the Primary Key in a table
31:44 Creating forms from a table to enter and update data using the Form Wizard
36:31 Modifying a form in Access
38:53 Creating a simple query from a table and using the Query Wizard
41:30 Creating reports and using the Report Wizard
43:47 Modifying a report
45:00 Using the Data Files for the tutorial
48:00 Creating Tables from an Excel data file
49:43 Importing the data structure and the data from an external file
53:58 Creating tables and importing the data from a .csv file
55:16 Creating a Table from a .csv file
57:12 Understanding the Primary and Foreign Keys in a database
1:00:30 Linking tables in Access 2016 and Defining the Relationships
1:02:02 Identifying the primary and foreign keys
1:02:53 Selecting the tables and linking the tables
1:03:30 Defining the relationships

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42 thoughts on “Microsoft Access 2016 Tutorial: A Comprehensive Guide to Access – Part 1 of 2

  1. Thanks so much for your efforts, these two tutorials would be extremely beneficial for me, I have a new job that I would start soon. I was assuming that they would be using excel as their database, but I heard that it would actually access itself, I have few days to learn these important lessons. BEST REGARDS FROM BIRMINGHAM UK

  2. I have learned so much from your videos! Thank you ! I have a question. I have a form that calls a second form and passes a variable to the second form. Is there any way to retain that passed variable on refresh? Scenario: Tracking documents processed. 1st form is high level – name, date, id# (unique key) and daily total docs processed and total time spent. 2nd form captures the detail start & stop times through out the day – so can be multiples to add up to total time spent. I pass the variable of id# to the second form but must close the form to enter the 2nd round of information in order to have the variable pass to the second set of start and stop times.
    Is there a way to refresh selectively? and leave the passed variable in the new entry? or a way to RE SetTempVar?

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  4. I didn't know that it was that easy. Thank you so so much. I would like to watch Part 2 lesson. Looking forward to it. Once again, thank you Mr Kaceli.

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  6. Thanks for the Video!

    I am a programming major with zero Access experience. I recently got a position at a company and Access is a must! You really helped me understand the fundamentals! Thanks!

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  8. Dear Sali, my entries in form don't display in my table. What's your suggestion regarding it ?

  9. Sir, I was told to create a lab data base with query and stuff which I was stuck but after seeing your video I got some insights so far. Thanks for your explicit explanation.

  10. The process involves migrating access tables to SharePoint. So I migrated a table in Access to SharePoint AND THEN I linked the table, then I got a live connection to SharePoint. This is a bi-direction synnc of that table. So any change in Access (any update to that linked table) will see changes sent to the same table (list) in SharePoint.

    But I can work against these linked tables in off-line mode. This means that I can continue to update the tables even without network connection. When I do finally get wi-fi or some internet connection, then I can synchronize my changes to SharePoint manually by clicking on sychronise message after opening Access.

    My problem is I need the data to auto-sync (both ways) and tables will update missing or changed data to SharePoint automatically.

    Are there any ways to do this? Thanks!

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